Custom Business Systems That Save Time & Replace Spreadsheets
Bespoke software that automates your processes, reduces human error, and gives you real-time visibility across your entire operation.
One connected platform behind your whole business
Your website, blog, CRM, orders, HR, e-signatures and live marketing data - all in one secure login, all talking to each other. No disconnected tools, no re-keying the same information five times.
Your website feeds in
Enquiries and contact-form submissions land straight in your CRM, and live GA4 traffic - sessions, top pages and sources - shows inside the platform. No separate logins to check how the site is doing.
Your blog runs itself
The built-in blog engine writes and publishes SEO articles to your website on a schedule, then reports each post back in the Marketing area - so your site keeps growing without you lifting a finger.
One source of truth
CRM, orders, HR, documents and ad performance all share the same data. Update something once and it is right everywhere - no spreadsheets to reconcile, no copy-and-paste between tools.
Send NDAs and contracts for signature - drafted for you
A full e-signature suite is built in, with ready-made templates for NDAs, contracts and agreements. Search Companies House to auto-fill the other party's registered name, number and address, let the built-in AI help you write or tailor the wording, then send for legally-tracked signature - all without leaving the platform.
- Connected to Companies House - auto-fill verified company details as you type.
- Templates for NDAs & contracts - start from a solid draft, not a blank page.
- AI-assisted drafting - generate and refine document wording in seconds.
- Track every signature - see what's sent, viewed and signed, stored in your Doc Hub.
Spreadsheets & manual processes are costing you more than you think
Every hour your team spends copying data between systems, chasing updates by email, or manually compiling reports is an hour not spent growing your business.
We replace those manual processes with custom-built systems that run automatically - saving time, reducing errors, and giving you data you can actually act on.
Book a Free Consultation Try the Live DemoCustom systems for every part of your business
From simple digital checklists to complex multi-user platforms - we build to your exact requirements.
Digital Checklists & Compliance
Replace paper forms with digital checklists that auto-log, timestamp, and alert. Perfect for health & safety, quality control, and regulatory compliance.
Workflow Automation
Automate the repetitive steps in your processes - approval chains, notifications, follow-ups, and data routing - so nothing falls through the cracks.
Custom CRM Systems
A CRM built around how you actually work - not the other way around. Track leads, customers, jobs, and communications in one place.
Reporting & Dashboards
Real-time dashboards that pull data from across your business and present it clearly - so you always know where things stand.
Booking & Scheduling Systems
Online booking with automated confirmations, reminders, and calendar sync. Reduce no-shows and admin overhead in one go.
Multi-User Platforms
Role-based systems where each team member sees only what they need - from field operatives to directors. Scalable from 5 to 500 users.
Pay monthly - with no lock-in, ever
Generic SaaS tools charge you monthly forever. You never own anything, prices increase, and you're always adapting your processes to fit their system.
With Task Ox, you pay one simple monthly fee covering build, hosting, support and ongoing improvements. No big upfront bill and no lock-in - your data and source code are always yours to take with you.
- No upfront costs - pay monthly from £299/month
- Built around your exact processes and workflows
- No lock-in - your data & code always yours
- Optional enhanced support retainer from £49/month
- Scales and grows with your business
£50 - 500/month per user, every year, forever. Features you don't need, adapting your processes to fit their tool. Your data stays locked in their platform.
Pay monthly from £299/month. Built for your exact needs, with no lock-in - your data and source code are always yours to take with you, and the system keeps improving as you grow.
Frequently asked questions
How much does a custom business system cost?
Am I locked in, like other software subscriptions?
How long does it take to build?
Will it work with the tools we already use?
What happens if our processes change or the business grows?
We already use spreadsheets that mostly work - why switch?
Fresh Hearing · Eco Ninjas · Premier Driveways · MW Installations · DRM Electrical
See the results in our case studies →Ready to ditch the spreadsheets?
Book a free consultation and let's talk about how a custom system could transform your operations.