Custom Business Systems & Automation

UK-Based Team

Fast Turnaround

No Subcontractors

Free Consultation

The Problem

Spreadsheets & manual processes are costing you more than you think

Every hour your team spends copying data between systems, chasing updates by email, or manually compiling reports is an hour not spent growing your business.

We replace those manual processes with custom-built systems that run automatically - saving time, reducing errors, and giving you data you can actually act on.

Book a Free Consultation Try the Live Demo

70%

Reduction in manual tasks

55hrs

Saved per week for clients

Lock-in fees or licences

100%

No lock-in, ever

What We Build

Custom systems for every part of your business

From simple digital checklists to complex multi-user platforms - we build to your exact requirements.

Digital Checklists & Compliance

Replace paper forms with digital checklists that auto-log, timestamp, and alert. Perfect for health & safety, quality control, and regulatory compliance.

Workflow Automation

Automate the repetitive steps in your processes - approval chains, notifications, follow-ups, and data routing - so nothing falls through the cracks.

Custom CRM Systems

A CRM built around how you actually work - not the other way around. Track leads, customers, jobs, and communications in one place.

Reporting & Dashboards

Real-time dashboards that pull data from across your business and present it clearly - so you always know where things stand.

Booking & Scheduling Systems

Online booking with automated confirmations, reminders, and calendar sync. Reduce no-shows and admin overhead in one go.

Multi-User Platforms

Role-based systems where each team member sees only what they need - from field operatives to directors. Scalable from 5 to 500 users.

Real Results

Numbers from our clients

£175K+

Annual savings delivered

55hrs

Saved per week

100%

Compliance pass rate

125+

Staff benefiting daily

Read our case studies →

Why Custom?

Pay monthly - with no lock-in, ever

Generic SaaS tools charge you monthly forever. You never own anything, prices increase, and you're always adapting your processes to fit their system.

With Task Ox, you pay one simple monthly fee covering build, hosting, support and ongoing improvements. No big upfront bill and no lock-in - your data and source code are always yours to take with you.

No upfront costs - pay monthly from £299/month
Built around your exact processes and workflows
No lock-in - your data & code always yours
Optional enhanced support retainer from £49/month
Scales and grows with your business

See full pricing →

Generic SaaS Rent forever

£50 - 500/month per user, every year, forever. Features you don't need, adapting your processes to fit their tool. Your data stays locked in their platform.

Task Ox - Pay Monthly, No Lock-In No lock-in

Pay monthly from £299/month. Built for your exact needs, with no lock-in - your data and source code are always yours to take with you, and the system keeps improving as you grow.

Example: from £499/month, all-in - hosting, support and ongoing improvements included, with no lock-in. Optional enhanced support from £49/month.

FAQ

Frequently asked questions

How much does a custom business system cost?

There are no upfront costs - you pay monthly from £299/month, with the exact figure depending on the size and complexity of the system. We scope it precisely on a free consultation so you have a fixed monthly price before committing, with no lock-in - you can leave whenever you like and take your data and source code with you.

Am I locked in, like other software subscriptions?

No lock-in. You pay one monthly fee that covers hosting, support and improvements, and your data and source code are always yours - if you ever leave we hand everything over so you can migrate. An optional enhanced support retainer from £49/month is available if you'd like us to actively develop new features.

How long does it take to build?

It depends on scope. A focused tool like a digital checklist or booking system can be live in a few weeks; larger multi-user platforms take longer. You'll get a clear timeline as part of your free consultation, before any work begins.

Will it work with the tools we already use?

Yes. We integrate with the platforms you already run on - Xero, Stripe, Brevo, Google Analytics, Zapier and more - so there's no rip-and-replace. Your system fits around your existing setup, not the other way around.

What happens if our processes change or the business grows?

Because the system is built around your workflows rather than a fixed template, it evolves as you do. Systems scale from 5 to 500 users, and we can add features or adjust processes as your needs change.

We already use spreadsheets that mostly work - why switch?

Spreadsheets are fine until they aren't: version conflicts, manual re-keying, no audit trail, no real-time visibility. A custom system automates the repetitive steps, removes human error, and gives you data you can act on - usually paying for itself in the admin hours it saves.

Trusted by growing UK businesses

Fresh Hearing · Eco Ninjas · Premier Driveways · MW Installations · DRM Electrical

See the results in our case studies →

Get Started

Ready to ditch the spreadsheets?

Book a free consultation and let's talk about how a custom system could transform your operations.

Try the Live Demo Build Your Package See Case Studies

Custom Business Systems That Save Time & Replace Spreadsheets